Proof of Residence Affidavit: When and How to Use One

Many institutions in South Africa require proof of residence for various applications. But what if you don't have utility bills in your name? A proof of residence affidavit can be your solution. This guide explains when and how to use one.

What Is a Proof of Residence Affidavit?

A proof of residence affidavit is a sworn statement declaring where you live. It's used when you cannot provide traditional proof of address documents like utility bills, bank statements, or lease agreements.

This is particularly useful for people who:

• Live with family and have no bills in their name
• Rent informally without a lease agreement
• Recently moved and haven't received any mail yet
• Live in areas where addresses aren't formally registered

What Information to Include

Your proof of residence affidavit should contain:

• Full legal name as per your ID
• ID number
• Complete physical address: Street address, suburb, city, and postal code
• Duration at address: How long you've lived there
• Landlord or property owner details (if renting)

Which Institutions Accept Proof of Residence Affidavits?

Acceptance varies by institution. Generally:

Usually accepted:

• SARS (South African Revenue Service)
• Home Affairs for some applications
• Schools and universities
• Some government departments

May require additional verification:

• Banks (FICA requirements)
• Cell phone contracts
• Insurance companies

Usually not accepted alone:

• Bond applications
• Vehicle financing

Always check with the specific institution before relying solely on an affidavit.

Strengthening Your Application

To increase the chances of your affidavit being accepted:

• Have the property owner or landlord provide a separate confirmation letter
• Include any documents you do have (even if informal)
• Provide a utility bill from the property owner showing the address
• Get the affidavit commissioned by a police officer, not just any commissioner

Alternative Documents to Consider

Before using an affidavit, check if you have any of these:

• Municipal rates and taxes statements
• Retail account statements (Mr Price, Woolworths, etc.)
• SARS correspondence
• Insurance policy documents
• TV licence statements
• Bank statements (if address is updated)

Tips for Tenants

If you're renting and need proof of residence:

• Ask your landlord for a letter confirming your tenancy
• Request copies of the property's utility bills (with landlord permission)
• Consider getting a utility or service in your own name
• Update your address at your bank to receive statements there

How Long Is a Proof of Residence Valid?

Most institutions require proof of residence that is no older than 3 months. Your affidavit should be recently commissioned (within 3 months) to be accepted.